AltaMail Help

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Boost your email productivity with email view, send and receive constraints. eg. Send and view business emails only when you are in the office.

There are many features in AltaMail to help you better handle the deluge of emails and help you switch off the stream to make time to be more productive or to just relax. eg. You can choose when and where you need to show business accounts in your favorites inbox. You can create restrictions on emails that you send so they will be sent when you are in the office so as to not distract your colleagues after hours. You can even disable checking for new emails based on a schedule or location so you can get on with your other work.

The productivity settings below can be set for each account or for globally for all accounts. The global options are in the app settings (View) - Email Management section - Productivity.

- Show in favorites inbox
You can set locations and/or schedules to show some email accounts in your unified Favorites Inbox. This way you can hide business email when you are not in the office.
Open the edit account screen (View) and tap on the 'Productivity' section. Then tap on 'Show in favorites inbox' to show the current settings.
Tap on the schedule to edit (View) the times and days that you want this account to appear in the favorites inbox. Tap on locations (View) to choose where you are when you want to see this account.

- Restrictions for sending email
You can choose where and when you want to send emails for different accounts. For example, you can choose not to send emails when you are out of the office or after hours. Emails will then be sent when you return to the office or during scheduled times.
Open the edit account screen (View) and tap on the 'Productivity' section. Then tap on 'Restrictions for sending email' to show the current settings.
Tap on the schedule to edit (View) the times and days that you want this account to send emails. Tap on locations (View) to choose where you are when you want emails to be sent.
Emails will be queued in the outbox until they match the locations or schedules you set. You can send these emails manually with the action menu in the outbox. You can also tap on the location or timer icon to the right of the queued email. When you edit and send an email that will be delayed, the undo bar will display the delay status to inform you. You can override the send delay by doing a long tap on the send icon in the top right of the screen when editing an email. Choose 'Send now" from the send menu.
If you specify locations for sending emails, then you will need to enable background location access in the settings app for AltaMail. Otherwise, emails will only be sent when you are at locations when you have AltaMail open.
You can manually schedule to send an individual email using the clock button in the top of the edit email screen.

- Restrictions for checking new email
To stop the constant interruptions of new emails, you can choose when and where new emails are checked so you can work on other tasks or relax after work hours. Notifications are disabled and new emails do not appear in the Inbox until the times you specify or you are at the defined locations.
Open the edit account screen (View) and tap on the 'Productivity' section. Then tap on 'Restrictions for checking new email' to show the current settings.
Tap on the schedule to edit (View) the times and days that you want this account to check for new emails and show notifications. You can have multiple times of the day to check for emails, eg. 9-10am and 3-4pm on weekdays. Tap on locations (View) to choose where you are when you want new emails to be checked.
If you specify locations for checking new emails, then you will need to enable background location access in the settings app for AltaMail. Otherwise, new emails will only be checked when you are at locations when you have AltaMail open.

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